Secretariat Officer - Board Operations
Asian Infrastructure Investment Bank
- Beijing
- Permanent
- Full-time
- Support strategic oversight of the Board's forward-looking work program, ensuring alignment with organizational objectives and priorities.
- Implement procedural processes of Board operations, particularly concerning official and informal meetings, to facilitate smooth functioning and decision-making.
- Serve as the secretary for Board Committees, overseeing the organization and execution of Committee meetings and events to ensure effective deliberation and follow-up actions.
- Act as the trusted communication channel between the Board and Management, fostering transparent and constructive dialogue to enhance collaboration and decision-making.
- Conduct research on governance practices, regularly reviewing and recommending enhancements to operational efficiency, transparency, and procedural integrity.
- Participate in capacity-building activities for Board constituencies, contributing to their understanding of governance principles and best practices.
- Oversee the production of draft summaries, reports, and other documents related t0 Board activities, ensuring accuracy, relevance, and timeliness.
- Conduct quality assurance processes for official documents and presentations, maintaining standards of excellence and professionalism.
- Develop and maintain practical guidance for staff on the preparation of high-quality official Bank documents, coordinating internal training initiatives as needed.
- Lead internal coordination efforts to explore and implement technology solutions to support the Board in fulfilling its responsibilities effectively.
- Master's degree preferably in communications, business, economics, finance, international relations, international development, or related fields. Substantial additional work experience will be considered in lieu of a Master's degree
- Certification or training in governance, corporate governance, or board management would be advantageous.
- Minimum of 5-8 years of relevant experience working in a similar governance or policy-related role preferably in an international organization, financial institution, or government agency.
- Experience supporting boards of directors or senior leadership teams in administrative and operational capacities.
- Demonstrated experience in conducting research, drafting reports, and presenting findings to stakeholders at various levels.
- Experience in coordinating and facilitating meetings, workshops, or training sessions on governance-related topics.
- Strong organizational and project management skills, with the ability to prioritize tasks, meet deadlines, and manage multiple projects simultaneously.
- Analytical and critical thinking skills, with the ability to identify issues, analyze data, and formulate actionable recommendations.
- Collaborative and diplomatic skills, with the ability to build relationships, facilitate discussions, and resolve conflicts in a constructive manner.
- Attention to detail and accuracy in document preparation, with a commitment to maintaining high standards of quality and professionalism.
- Proficiency in relevant languages, particularly English, is required, with additional languages being beneficial.
- Familiarity with relevant software applications, such as Microsoft Office Suite, SharePoint, and document management systems, is typically expected